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  • ACMI Bread Basket Programme Volunteers distributing BB goodie bags
  • Canossaville Childrens Home 1
  • CHARIS House building in Padang 02 P1050573

Job Opportunity

Operations and Building Services Manager

Reporting to the Assistant Director, the role of the Operations and Building Services Manager is responsible for the effective management of the facilities and operations of Agape Village (AV).

Role and Responsibilities:

  • Ensure proper maintenance of all electrical, mechanical, audio-visual, electronic, safety, security and plumbing/sanitary/siphonic systems.
  • Ensure that the systems/equipment within and in the external surroundings, are well maintained and operating safely.
  • To ensure compliance to the necessary Building Statutory requirements, legislations, fire safety regulations and other regulations.
  • Manage the day-to-day ancillary functions of AV which comprises of Security, Cleanliness, Safety and Workplace Processes, Carpark management are executed in accordance with statutory and Caritas’ guidelines.
  • Ensure maintenance regime by Contractors is timely, appropriate, and adequate.
  • Manage incident control and activation of rightful parties for incident response and timely reporting/ escalation.
  • As the Building Fire warden, responsible for developing and upkeeping the Fire Safety Plans, and conduct Fire Drills.
  • Develop guidelines/SOP and resolution based on requirements, practices, and premise circumstances.
  • Manage asset enhancement & improvement which includes space planning, provide technical advice on new initiatives, best practice, and overall risk management to the organisation.
  • Oversee the spot booking system and the rental of facilities / rooms.
  • Any other duties as required, including working on weekends and after office hours.

Requirements:

  • Degree or Diploma holder in related fields such as facilities, estate management, engineering or equivalent.
  • Minimum 5 years of relevant experience, preferably with supervisory experience.
  • Good spoken and written English.
  • Good interpersonal skills, with the ability to relate well to people of different levels from cultures and beliefs.
  • Ability to anticipate challenges, resourceful in creatively address potential issues and crafting solutions. Result oriented.

Mechanical & Electrical (M&E) Technician

The M&E Technician is responsible for ensuring the building’s M&E systems (which includes electrical, air-conditioning, fire protection, plumbing and sanitary) are maintained in optimal, operational condition.

Role and Responsibilities:

  • Carry out routine inspection, maintenance and troubleshooting on the building’s M&E systems.
  • Carry out minor repair, rectification and handyman works (such as repairing of door accessories and hardware, minor painting works etc).
  • Attend to major breakdowns (such as lift breakdowns, fire alarm activation, pipe burst, ceiling collapse, leakage, choke etc).
  • Report on breakdowns, irregularities, defects, maintenance activities and record stock inventories.
  • Supervise and monitor external contractors in the routine servicing and emergency repair works.
  • Attend to tenants’ feedback, complaints, and service requests in a timely manner.
  • Provide operational support for events and activities being held in the building.
  • Any other task as assigned by immediate supervisor/management.

Requirements:

  • Minimum NITEC / Higher NITEC in Facility Management / Mechanical / Electrical Engineering.
  • Minimum 2 – 3 years relevant experience required.
  • Able to work from Sunday to Thursday (off days fixed on Friday & Saturday).
  • Able to work overtime as and when needed for emergency / operational works.
  • Able to communicate and write in English.
  • Knowledge in repairing of plumbing, sanitary and drainage fittings/fixtures would be an advantage.
  • Knowledge in managing audio visual systems would be an advantage (training will be provided).
  • Must be physically fit due to the nature of the role.

Admin Assistant (3 – 6 months contract)

Role and Responsibilities:

  • Manage the enquiries / processing bookings of complimentary and paid meeting rooms and counselling rooms by MOs
  • Support the logistics of events & meeting rooms booked by clients, MOs and Caritas
  • Support the operational work associated with MOs and tenants at AV.
  • Filing of legal, tenancy contracts, inspection certificates & warranties
  • Second in line (after security officers) to greet and welcome visitors & clients of MOs who turn up at Level 4 office for their counselling / therapy sessions or meetings. Be the first-in-line when security officer is at lunch break.
  • Managing the main phone number
  • Manage inquires/interest of clients of services at Agape Village
  • Contacting participants of programs held in AV (e.g. Share-a-pot, monthly masses, etc)
  • Receiving deliveries and mails
  • Providing administrative or operational support as required

Requirements:

  • Strong organizational skills
  • Shows initiative, proactive and gets things done without supervision
  • Pleasant and friendly personality
  • Good working knowledge of Microsoft Office products (Teams, Outlook, Word, Excel, Powerpoint)

If you are interested in the positions, please submit your resume stating your experience, expected salary and availability to [email protected].

Application closing date: 19 August 2022